Session Pricing Worksheet — Become a Personal Trainer

Pricing Calculation

Target monthly take-home income

+ Monthly business costs (insurance, space, marketing, software)

= Required monthly revenue

Sessions per week you can realistically deliver

× 4.33 = Scheduled sessions per month

Expected cancellation / no-show rate (%)

= Realistic billable sessions per month

Required revenue ÷ billable sessions = Price per session

Contract Checklist

Scope of services clearly defined (session length, frequency, what's included)
Payment terms — price, schedule, accepted methods, late payment policy
Cancellation and rescheduling policy clearly stated
Liability waiver / assumption of risk included or referenced
Health disclosure clause included
Termination clause included
Reviewed by a local legal professional

Cancellation Policy Starting Point (adapt as needed)

"Sessions cancelled with less than [24 hours / your chosen window] notice will be charged at the full session rate. Sessions cancelled with adequate notice may be rescheduled within the same week, subject to availability."